KanCare | DCF | KDHE | Office of the Governor

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Email: [email protected]

Call: 785-296-4999

All Kansas substance use treatment providers who accept public funding have been required since 2019 to collect and submit TEDS data to the Kansas Substance Use Reporting Solution (KSURS). Providers currently have two options to submit data to KSURS:

1.  manually enter treatment information through the online application; or
2. submit a bulk load data set in a file format provided and validated by the state.

KSURS was designed to be a temporary solution while the State explored other options. WellSky was selected by KDADS to provide and manage our new solution for SUD data collection for state and federal reporting. This application is called Wellsky Human Services (WHS). WHS deployed to production on October 2nd, 2023.

NOTE: This information is for users that manually data enter information into KSURS. If all of your data is submitted via the Bulk Upload tool in KSURS, you will continue using that process to submit your SUD data in KSURS until further notice.

FOR USERS WHO MANUALLY DATA ENTER INTO KSURS:

You should be receiving a WHS registration packet soon that contains documents required to obtain access to WHS, the application that is replacing KSURS. The guidelines below are to provide an overview of the registration process. Refer to your registration packet for detailed instructions.

Complete Your Registration Packet:

1. Obtain the registration packet from your organization’s liaison (ask your supervisor if you don’t know who your liaison is).
2. Complete the forms in the registration packet.
3. Return your completed registration packet to your liaison.
4. Packets will be sent to KDADS.
5. KDADS will process the registration packets and your WellSky Human Services account will be created.
6. Your WellSky login name will be sent to you via the email address you provided in the packet. The start-up temporary password will be provided by your organization’s liaison.

Once you have received your WellSky Human Services login information, you can begin using WellSky for manual data entry of SUD data.  

General KSURS data entry guidelines during the transition to WellSky Human Services:

• You will have approximately 60 days from when WellSky registration packets become available to complete your packet and return it to your organization’s liaison.
• During that 60 days you can continue to enter your SUD treatment episode data into KSURS. However, once you have received your WellSky login information, you should transition to entering your new clients and new treatment episodes into WHS.
• After the 60 day registration window is complete, you can (and should) continue to data enter treatment episodes discharges into KSURS. However, you will no longer be able to data enter new clients or new treatment episodes into KSURS. They must be entered into WHS.
• Approximately 90 days later, manual entry of discharge data will also be disabled. This means all manual data entry of SUD clients and treatment episodes (admissions and discharges) must all be done through WHS.

We will update this page again when we have a confirmed date that new client/new treatment episode data entry will be discontinued in KSURS, and when all manual data entry will be disabled in KSURS. 

If you have any questions about WHS or the transition from KSURS to WHS, you may email [email protected]

Work flow guides for those keying in data can be found below.

A link to a training video (approximately 3 hours long) can also be requested by sending an email to the Technical Support email address above.

WellSky Workflow Documents

In October 2018, the Kansas Department for Aging and Disability Services (KDADS) determined that the Kansas Client Placement Criteria (KCPC) system could no longer be supported by the state and ended the transmission of client records. In addition to assessment and authorization of services, a critical function of the KCPC was the collection of admission and discharge data for SAMHSA’s Treatment Episode Data Set (TEDS) and National Outcome Measures (NOMs). The submission of this data is necessary for Kansas to continue receiving federal funding for substance use disorder treatment.

While the state continues to explore a range of options to replace the KCPC system, all Kansas substance use treatment providers who accept public funding will be required to collect and submit TEDS data to the new Kansas Substance Use Reporting Solution (KSURS). Providers will have two options to submit data to KSURS: 1) manually enter treatment information through an online application; or 2) submit a bulk load in a file format provided and validated by the state.

You can access the KSURS website here.

All Kansas substance use treatment providers who accept public funding have been required since 2019 to collect and submit TEDS data to the Kansas Substance Use Reporting Solution (KSURS). Providers currently have two options to submit data to KSURS: 1) manually enter treatment information through the online application; or 2) submit a bulk load data set in a file format provided and validated by the state.

KSURS was designed to be a temporary solution while the State explored other options. WellSky was selected by KDADS to provide and manage our new solution for SUD data collection for state and federal reporting.   

This new application has been in development; and at this writing, is expected to deploy October 2^nd, 2023. At that time, for all providers who key in their data, all new admission episodes will need to be entered into the new WellSky Human Services application. Associated discharges will still be allowed and encouraged in KSURS for 90 days from the WellSky deployment date. Providers who bulk upload their data will be allowed to use KSURS for up to a year from the WellSky deployment date, giving them time to enhance their electronic health record systems (EHRs) to match WellSky’s bulk upload requirements. You will be receiving instructions on how to register to use the new WellSky Human Services system.  Those keying in data will have a different process from those bulk uploading their data.  The instructions will be provided on this website when available. 

The process for registration and the specifications for bulk load will be provided on this website when available.

Work flow guides for those keying in data can be found below.

Please email your questions to [email protected].