COVID-19 Guidance and Resource Center

This page will be the central resource center for KDADS' State of Kansas guidance and resources during the COVID-19 declared State of Emergency. We continue to appreciate your hard work and dedication in meeting the needs of Kansans during this emergency and hope that this guidance will aid you in social distancing during service provision. We anticipate that additional guidance will follow as the pandemic continues and you can find those revisions and updates here. We recommend keeping a copy of state or federal guidance you choose to follow on record for audits or reviews. Our goal with state guidance is to allow for as much local decision-making as possible in its implementation.

A detailed agency report can be found here: KDADS Update Report 6.1.20

KDADS Reopening Guidance and State Testing Strategy

NURSING FACILITIES

This KDADS guidance is intended to provide requirements and recommendations to Kansas nursing facilities regarding COVID-19 testing and the reopening of their homes to visitors and services, using a phased approach based on information from the Kansas Department of Health and Environment (KDHE), federal Center for Medicare and Medicaid Services (CMS) and the federal Centers for Disease Control and Prevention (CDC). Separate guidance will be released for assisted living, Home Plus and other state licensed facilities.

The components are below are key requirements and recommendations. View the guidance document in its entirety here: NF Reopening Guidance 6.12.2020.

Testing and Cohorting

  1. Create a plan for COVID-19 testing of staff and residents (note: this does not mean every nursing facility is required to do baseline testing of all its residents and staff). The plan should address how your facility will respond to positive COVID-19 test results for both staff and residents. All nursing facilities should have a testing and cohorting plan for reopening that is consistent with the facility’s continuity of operations and infection control policy, based on the level of community transmission as discussed with the Local Health Officer. Each plan is a facility-by-facility-plan. While CMS recommends baseline testing, KDADS recommends nursing facilities review the Algorithm for Testing and Cohorting Nursing Home Residents document dated May 28, 2020.
  2. Samples should be collected by qualified nursing facility staff. See training videos for different specimen collection procedures under the ‘Videos’ tab here: https://www.coronavirus.kdheks.gov/170/Healthcare-Providers.
  3. Contract with a laboratory to conduct COVID-19 diagnostic testing. Nursing facilities should be prepared to conduct COVID-19 tests for screening of residents and staff. KDADS recommends using a laboratory directly linked to KDHE’s epidemiology reporting system. If testing is needed in response to a COVID-19 infection in your facility, contact the KDHE Epidemiology Hotline at 877-427-7317 to coordinate testing through the Kansas Health and Environmental Laboratories (KHEL).
  4. Obtain a temporary license/acknowledgment of a dedicated unit, alternate care site or isolation room(s) that will be used in response to COVID-19 testing and cohorting, if needed. KDADS’s email address to initiate a request for temporary license/acknowledgment is: COVIDchecklist@ks.gov.
Reporting
  1.  
    Report suspected and confirmed COVID-19 cases to KDHE.
  2. Report through the National Healthcare Safety Network (NHSN) surveillance system in accordance with CMS Guidance (QSO-20-29-NH) on reporting.
  3. Report positive cases to residents and family members in accordance with CMS requirements (QSO-20-29-NH).
Consultation with Local Health Officer
  1. In concert with Governor Kelly’s reopening plan, nursing facility plans for reopening must include consultation with Local Health Officers. Contact information is available at https://www.kdheks.gov/olrh/download/health_directory.pdf. As noted by CMS, the COVID-19 pandemic is affecting counties and local communities in different ways. As such, nursing facility administrators should monitor the factors for reopening regularly, consult with Local Health Officers often and adjust their plans accordingly.
Phased Approach
  1. A phased approach to reopening, based on factors identified in consultation with Local Health Officers, must be included in facility-specific plans.
  2. In general, reopening a nursing facility to visitors and outside services and resumption of activities should be slower than the rest of the county or community.

ADULT CARE HOMES

This KDADS guidance is intended to provide requirements and recommendations to Kansas adult care homes including Assisted Living, Residential Health Care, Home Plus and other facilities regarding COVID-19 testing and reopening to visitors and services using a phased approach based on information from the Kansas Department of Health and Environment (KDHE), the federal Centers for Medicare and Medicaid Services (CMS) and the federal Centers for Disease Control and Prevention (CDC). This guidance is for adult care homes excluding skilled nursing facilities which were provided guidance in a separate document issued June 12, 202.

The components are below are key requirements and recommendations. View the guidance document in its entirety here: ACH Reopening Guidance 6.17.2020.

Testing and Cohorting

  1. Create a plan for COVID-19 testing of staff and residents (note: this does not mean every nursing facility is required to do baseline testing of all its residents and staff). The plan should address how your facility will respond to positive results for both staff and residents. All adult care homes should have a testing and cohorting plan for reopening that is consistent with the facility’s infection control policy, based on the level of community transmission as discussed with the Local Health Officer. Each plan is a facility-by-facility-plan. While CMS recommends baseline testing for skilled nursing facilities, KDADS recommends that Adult Care Home facilities work closely with the Local Health Officer to determine appropriate testing. KDADS recommends adult care homes review the Algorithm for Testing and Cohorting Nursing Home Residents document dated May 28, 2020.
  2. Samples should be collected by qualified adult care home staff. If the facility does not have a qualified nurse to collect a testing sample, the facility should work with the local health department or another health care provider. See training videos for different specimen collection procedures under the ‘Videos’ tab here: https://www.coronavirus.kdheks.gov/170/Healthcare-Providers.
  3. Contract with a laboratory to conduct COVID-19 diagnostic testing. Adult care homes should be prepared to conduct COVID-19 tests for screening of residents and staff. KDADS recommends using a laboratory directly linked to KDHE’s epidemiology reporting system.If testing is needed in response to a positive COVID-19 case in a resident or staff member in your facility, contact the KDHE Epidemiology Hotline at 877-427-7317 to coordinate testing with the Kansas Health and Environmental Laboratories (KHEL).
  4. Temporary license/acknowledgment of a dedicated unit, alternate care site or isolation room(s) that will be used in response to COVID-19 testing and cohorting, if needed. KDADS’s email address to initiate a request for temporary license/acknowledgment is: COVIDchecklist@ks.gov.
Reporting
  1.  
    Report suspected and confirmed COVID-19 cases to KDHE.
  2. Adult care homes can register to report through the National Healthcare Safety Network (NHSN) surveillance system in accordance with CMS Guidance on reporting (QSO-20-29-NH).
  3. Report positive cases to residents and family members in accordance with CMS requirements (QSO-20-29-NH).
Consultation with Local Health Officer
  1. In concert with Governor Kelly’s reopening plan, adult care home plans for reopening must include consultation with Local Health Officers. Contact information is available at https://www.kdheks.gov/olrh/download/health_directory.pdf. As noted by CMS, the COVID-19 pandemic is affecting counties and local communities in different ways. As such, facility operators should monitor the factors for reopening regularly, consult with Local Health Officers often and adjust their plans accordingly.
Phased Approach
  1. A phased approach to reopening, based on factors identified in consultation with Local Health Officers, must be included in facility-specific plans.
  2. In general, reopening adult care homes to visitors and outside services and resumption of activities should be slower than the rest of the county or community.

STATE TESTING STRATEGY IN CONGREGATE SETTINGS

The Kansas Department for Health and Environment will support and assist with the early detection of outbreaks in congregate settings. Congregate settings include, but are not limited to, long-term care facilities, skilled nursing and homeless shelters. Residents and staff of these facilities should be monitored regularly for symptoms of COVID-19 disease. Symptomatic patients and staff should continue to be tested through existing arrangements with local healthcare providers and/or the local health departments. Once a case is identified in a congregate setting, in consultation with the local health department and KDHE Epidemiology, a facility can request testing support through the state laboratory. KDHE will support the testing of all asymptomatic and symptomatic residents and staff. This aggressive testing strategy allows for the timely identification of cases and improves the likelihood of successfully cohorting residents and staff. For complete information on this congregate stting specific testing stratefy, visit https://www.coronavirus.kdheks.gov/DocumentCenter/View/1294/Kansas-Lab-Testing-Strategy-Priorities---6-10-20.

For complete information on the state's broader, overall testing strategy visit https://www.coronavirus.kdheks.gov/280/COVID-19-Testing.

Video Message

Secretary Laura Howard to Healthcare Workers

Secretary Laura Howard and Governor Laura Kelly extend their appreciation and a sincere thank you to healthcare workers in nursing and long-term care facilities for the compassionate around-the-clock care they provide to our most high-risk Kansans, especially during the COVID-19 pandemic.

Aging & Disability Community Services & Programs Guidance

FileTypeSizeUploaded onDownload
COVID 19 Reopen Guidance for Congregate Nutrition ServicesPDF171.81 KB25 Jun, 2020 Download
COVID-19-CARE GuidancePDF77.74 KB22 Jun, 2020 Download
COVID 19-Senior Care Act ServicesPDF106.96 KB09 Jun, 2020 Download
COVID 19 CARES Service Taxonomy Exceptions PDF102.03 KB03 Jun, 2020 Download
COVID 19 CARES Emergency Support GuidancePDF135.81 KB03 Jun, 2020 Download
COVID 19-HCBS Congregate Settings GuidancePDF98.73 KB01 Jun, 2020 Download
COVID 19-OAA SCA CARE QAPDF57.63 KB28 May, 2020 Download
COVID 19 Technology and the the Family Caregiver Support ProgramPDF212.56 KB27 May, 2020 Download
COVID 19-CARE GuidancePDF77.45 KB26 May, 2020 Download
COVID-19 Disaster Area Plan and Budget FFY 2020PDF162.33 KB26 May, 2020 Download
COVID 19 NSIP and Nutrition Program GuidancePDF203.40 KB14 May, 2020 Download
COVID-19 Stimulus Funds for HCBS and LTCFsPDF79.17 KB06 May, 2020 Download
COVID 19-HCBS Services with TelemedicinePDF94.78 KB01 May, 2020 Download
COVID-19 Home Visit MeasuresPDF77.90 KB01 May, 2020 Download
COVID 19-HCBS TA Waiver MeasuresPDF74.62 KB01 May, 2020 Download
COVID 19-HCBS SED Waiver MeasuresPDF72.73 KB01 May, 2020 Download
COVID 19-HCBS Frail ElderlyPDF75.61 KB01 May, 2020 Download
COVID 19-LOC Assessments Aging and HCBSPDF54.99 KB01 May, 2020 Download
COVID 19-HCBS Eligibility Assessments and ReviewsPDF72.65 KB01 May, 2020 Download
COVID 19-HCBS Physical DisabilityPDF74.74 KB01 May, 2020 Download
COVID 19-HCBS Measures for IDD Waiver ServicesPDF77.93 KB01 May, 2020 Download
COVID-19 Specialized Medical CarePDF72.53 KB01 May, 2020 Download
COVID 19-HCBS Brain Injury Waiver MeasuresPDF74.81 KB01 May, 2020 Download
COVID 19-HCBS Background Check MeasuresPDF71.79 KB01 May, 2020 Download
COVID 19-HCBS All Waiver MeasuresPDF74.80 KB01 May, 2020 Download
COVID-19 Disaster Area Plan and Budget Guidance FFY 2020PDF119.27 KB01 May, 2020 Download
COVID 19-Senior Nutrition Services FAQsPDF127.92 KB27 Apr, 2020 Download
COVID 19 Senior Nutrition ServicesPDF111.19 KB27 Apr, 2020 Download
COVID 19 Senior Nutrition Services FFCRAPDF113.33 KB27 Apr, 2020 Download
COVID 19 Senior Nutrition Services CARESPDF109.94 KB27 Apr, 2020 Download
Joint Guidance for Service Providers Serving Persons with DisabilitiesPDF179.18 KB17 Apr, 2020 Download
KS Combined Appendix K 4.1.2020PDF183.84 KB01 Apr, 2020 Download
COVID 19-Conflict of Interest Meals-AAAs-ADRCs-MCOsPDF122.70 KB23 Mar, 2020 Download

Behavioral Health Services Guidance

The uncertainty associated with a global health crisis like COVID-19 challenges everyone's ability to cope. The American Red Cross is offering a free Mental Health First Aid (MHFA) course online in response to COVID-19. This course will help you to build resilience and support yourself and others through this crisis by reviewing basic principles of providing psychological first aid, including how to recognize and manage stress in yourself and in others and how to lend support to family members, friends and coworkers during and following the COVID-19 outbreak.

 The link to sign up is here: https://www.redcross.org/…/mental-heal…/a6R3o0000014ZIg.html

FileTypeSizeUploaded onDownload
COVID-19 Guidance Methadone ClinicsPDF103.03 KB08 May, 2020 Download
SAMHSA PPE Letter for Treatment ProvidersPDF540.67 KB07 May, 2020 Download
Guidance SUD TelephonicPDF256.61 KB22 Mar, 2020 Download
COVID-19 Guidance CSMPPDF132.10 KB22 Mar, 2020 Download
Guidance - Continued Stay SuspensionPDF93.11 KB22 Mar, 2020 Download
SUD Providers - Verbal ConsentPDF252.32 KB19 Mar, 2020 Download
Community Mental Health Centers - Verbal ConsentPDF254.23 KB19 Mar, 2020 Download
Kansas Consumer Run OrganizationsPDF61.45 KB19 Mar, 2020 Download
Kansas CoalitionsPDF96.59 KB19 Mar, 2020 Download

Centers for Medicare and Medicaid Services / Centers for Disease Control and Prevention

FileTypeSizeUploaded onDownload
CMS Guidance for Infection Control and Prevention of COVID-19 in Nursing HomesPDF151.93 KB26 May, 2020 Download
CDC - DIY Cloth Face Covering InstructionsPDF740.44 KB10 Apr, 2020 Download
CMS COVID-19 Long-Term Care Facility GuidancePDF95.25 KB07 Apr, 2020 Download

Community Service Providers

FileTypeSizeUploaded onDownload
Press Release - Centene to Expand Access, Reduce Cost of Care for Most Vulnerable PopulationsPDF313.13 KB10 Apr, 2020 Download
Plain Language Information on Coronavirus for People with DisabilitiesPDF648.83 KB10 Apr, 2020 Download
GRAIL COVID-19 for Persons who Self-DirectPDF181.33 KB10 Apr, 2020 Download
Guidance for Community Service Providers Performing Essential FunctionsPDF1.69 MB30 Mar, 2020 Download

Survey, Certification and Credentialing (Health Occupations Credentialing)

FileTypeSizeUploaded onDownload
Training Programs for Certified Nurse Aides_Certified Medication Aides-Clinical PortionPDF282.32 KB30 Jun, 2020 Download
KDADS Adult Care Home EO #20-39 20-41 GuidancePDF221.12 KB01 Jun, 2020 Download
COVID 19-Reporting Guidance for Nursing and Long-Term Care FacilitiesPDF109.64 KB29 Apr, 2020 Download
LTCF COVID Readiness Self AssessmentPDF239.41 KB28 Apr, 2020 Download
Temporary Aide GuidancePDF194.66 KB17 Apr, 2020 Download
CNA Guidance 3.24.2020PDF275.73 KB24 Mar, 2020 Download

Funding and Relief - Coronavirus Aid, Relief, and Economic Security (CARES) Act

  • Financial Relief for Behavioral Health Organizations Available In Response to the Pandemic

  • Kansas Department of Commerce

  • Federal Communications Commission - Telehealth Program

  • KDADS Aging Disability and Resource Center Critical Relief Funds

Telemedicine & Telehealth Resources

  • KU Medical Center

  • Substance Abuse and Mental Health Services Administration (SAMHSA)

  • Heartland Telehealth Resource Center

Webinars

Friday, March 13, KDADS leadership presented two COVID-19 webinars outlining Centers for Medicare and Medicaid Services guidance about the virus. Follow these links to watch videos.

Nursing Facilities Session: https://vimeo.com/397531644/7a896f247b

Community-Based Session: https://vimeo.com/397531651/913c493305