New System Announcement

Dear Nursing Facility (NF), Nursing Facility for Mental Health (NFMH), and Intermediate Care Facility (ICF) Administrators:

Effective April 28, 2026, NF, NFMH, and ICF-IID new provider enrollment, change of ownership (CHOWs), and revalidations will move to the online Provider Enrollment Wizard System per MMIS Policy #E2024-117. New provider enrollments, CHOWs, and revalidations will no longer be processed manually by the Kansas Department for Aging and Disability Services (KDADS) for NFs, NFMHs, and ICFs. Our goal is to provide a more streamlined, user-friendly process for our providers.

• For those facilities that have already received revalidation notices from KDADS &/or Kansas Medical Assistance Program (KMAP) and have not submitted revalidation documentation as of 02/11/2026, you will receive an updated email from KMAP around April 28, 2026, with instructions on submitting your documentation through the online Provider Enrollment Wizard System. This letter will include instructions, a tracking number, and an updated due date to help you get started on your online Provider Enrollment Wizard System revalidation. 
• For all other facilities, you will receive notification from KMAP 75 days before your revalidation due date. This may mean that, for some facilities, your revalidation due date has been extended. The revalidation letter from KMAP will include instructions and a tracking number to help you get started on your Wizard System revalidation. If you need assistance, please call the Gainwell Provider Line for KMAP at 1-800-933-6593.
• New enrollments and CHOWs will receive a letter from KDADS, after being approved through the Wizard System, with rate and cost report information.

Reminder that all fees should be sent by check directly to KMAP at:

KMAP Provider Enrollment
P.O. Box 3571
Topeka, KS 66601

OR

Via FedEx To:
KMPA Provider Enrollment
6511 SE Forbes Ave.
Topeka, KS 66619-0287

Important Update: Transition to Electronic Payments for QCA

Kansas Nursing Home Administrators,

Kansas nursing facilities have successfully transitioned to the State Treasurer's Office Collection Remittance System (CRS), creating a more efficient and secure way to submit Quality Care Assessment (QCA) payments.

Building on this progress, KanCare policy E2026-039 will take effect July 1, 2026, in compliance with K.S.A. 75-7435(j) & K.A.R. 129.10.31(a)(3). The policy states all QCA payments must be made utilizing Electronic Funds Transfer (EFT) via the CRS.  This transition eliminates delays, risks, and added costs associated with paper checks, while ensuring payments are processed quickly and securely.

Homes should be aware that:

• Checks will no longer be accepted as a method of payment for QCA effective July 1, 2026.
• All QCA payments must be submitted electronically using Automated Clearing House (ACH)/EFT through CRS, with a strong preference for Treasurer-initiated ACH to ensure accuracy and timely processing.
• Any QCA payment submitted by check on or after July 1, 2026, will be returned.
• Returned check payments will be considered late, which may result in additional follow-up or penalties.

If your Home would benefit from additional guidance on using CRS or setting up ACH/EFT payments, we're here to help. Please email our team at KDADS.CollectionsRemittanceSystem@ks.gov  to request a training, and we will be happy to schedule a Teams meeting to walk through the system and answer any questions.

We appreciate the continued cooperation of all facilities as we move to a fully electronic payment process. Your partnership helps us maintain a more reliable and efficient system for everyone involved.

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Oversight

The KDADS Nursing Facility (NF) Program Team provides oversight of the following:

• Medicaid Enrollment K.A.R. 30-10-1b
• Change of Ownership K.A.R. 30-10-1b
• Reimbursement/Rate Setting K.A.R. 129-10-18; K.A.R. 129-10-19; K.S.A. 75-5958
• Review of Cost Report submissions K.A.R. 129-10-17
• Quality Care Assessment K.A.R. 129-10-31; K.S.A. 75-7435
• Rebasing Requests K.A.R. 129-10-18: K.A.R. 129-10-25
• CMS Enforcement Actions SOM Chapter 7, 42 CFR 488
• Ventilator Program K.A.R. 129-10-18 (i)
• Promoting Excellent Alternatives in Kansas Nursing Homes (PEAK) SPA Incentive Factors
• ICF-IID Gatekeeping K.A.R. 30-64-29, K.A.R. 30-63-21, K.S.A. 39-1801, 42 CFR 483.440

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Rate Setting Process

FY25 rates can be found here: https://sos.ks.gov/publications/Register/Volume-43/Issues/Issue-25/06-20-24-52235.html

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Nursing Facility (NF) and Nursing Facility for Mental Health (NFMH)

Nursing Facility Medicaid / MediKan Rate Lists

Archived Historical Ratelists & Occupancy Reports

Intermediate Care Facilities for Individuals with Intellectual Disabilities (ICF-IID)

Psychiatric Residential Treatment Facilities (PRTF)

Psychiatric Residential Treatment Facilities